Manual microsoft office powerpoint 2010 pdf briik free
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Learn how to work with worksheets by reading this article. Read this offcie and learn how to manipulate these views. Enjoy reading!
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Headers are similar to footers, except they appear along the top of the page. Headers can appear on printed materials such as handouts and notes pages, but they do not display on slides.
Although you can add headers and footers to individual slides and pages, you can also add them in the slide master or the layout masters to apply them to all slides or pages just like other template elements. Figure Footers can appear on all materials; headers do not appear on slides. The commands are divided between two tabs: the Slide tab and the Notes and Handouts tab. The Slide tab allows you to add and configure footers only. You can access the Header and Footer dialog box from the Text group on the Insert tab.
You feel this will help standardize the look of all presentations your team develops. Add footers to the slides. Note: Remember that the slide master is the top thumbnail in the left pane that is also larger than the thumbnails below it.
Make sure that is what you are selecting and not one of the slide layouts. Verify that the footer and slide number are displayed on the slides.
Add headers to the notes pages and other handouts. Use Print Preview to verify the headers appear on printed materials. Organizations mindful of budgetary and environmental concerns may wish to use as little paper as possible when printing materials. Your audience may have a need for more space to take notes, or larger images for easier viewing.
Whatever the reason, it would be far easier to make changes to all of the pages in your printed materials at once than to format each page manually. The notes and handout masters in PowerPoint give you a similar level of control over your printed materials as slide layouts and slide masters give you over your slides. Taking a few moments to configure your printed materials ahead of time can pay off in saved time and effort, and by saving paper and its associated cost.
The Notes Master The Notes Master The notes master is to your notes pages what slide masters are to the slides in your presentation. Notes masters determine the placement, orientation, formatting, and styles of the content on your notes pages.
You can access the notes master from the Master Views group on the View tab. The Handout Master Much like the notes master does for your notes pages, the handout master determines the placement, formatting, and styles for the content on your handouts. You can also set the number of slides that are displayed per page in your handouts. You can access the handout master from the Master Views group on the View tab.
They consistently tell you that the notes pages are difficult to read for presenters, and that there are too many slides per page on the handouts for audience members to take notes.
You decide to use the notes master and the handout master in your template to make global changes to all printed materials. Decrease the size of the slide image on the notes pages. Increase the size of the notes text placeholder on the notes master by dragging the top-center sizing handle up until it is close to the slide image. Increase the default size of notes text on the notes pages.
Remove the footer text box from the notes master. Change the default number of slides displayed per page from six to three. Remove the footer text box from the handout master by unchecking the Footer check box in the Placeholders group. Close the Handout Master view, and then save and close the file. PowerPoint is now performing a lot of the tedious groundwork involved in creating professional-looking presentations for you.
This leaves you free to focus on crafting your message. What are some potential pitfalls you may encounter when using templates to create your presentations? A: Answers will vary, but relying on templates too much can make for repetitive presentations that lack originality.
Although templates are great for quickly creating presentations that have a consistent look, the content is still the most important element of a great presentation. What are some of the considerations that should go into creating an effective design template? A: Answers will vary, but will likely include visual appeal, consistency with organizational branding, flexibility of use, and the ability to use the template for a long period of time without it seeming dated.
Call on a student you haven't heard from in a while. Proactively encourage remote students to respond. You can use the public chat or whiteboard features in your web conferencing system to collect responses, or have remote students respond via the video feed if it's available. Lesson 2: Customizing Design Templates. Complex processes and high-level concepts are often difficult to communicate to an audience. You typically have a limited amount of time to conduct a presentation.
As such, presenters have often relied on diagrams, flow charts, and other visual representations to make difficult subject matter clear and easy to digest in short periods of time. The down side of these visuals has traditionally been that they are difficult and time consuming to produce, often requiring the assistance of graphic designers. PowerPoint includes a robust set of tools that make creating and modifying custom diagrams quick and easy. Becoming familiar with the on-board diagramming tools in PowerPoint will save you valuable development time, and free up precious time during your presentation by allowing you to simplify complex information.
You must decide what shapes to include, how to size and format them, and how to arrange them on the slide so they make sense. You may know what you would like to communicate, but be unsure of how to say it visually.
So, how do you go about designing and building your graphic? Luckily, you don't have to do all of the work yourself. The SmartArt tools within PowerPoint give you a vast array of options for creating graphics that are well suited to a variety of needs. Understanding how to insert SmartArt into your presentations and how to decide which layout to use will save you countless hours of tedious formatting, not to mention a lot of frustration. SmartArt Graphics SmartArt Graphics SmartArt graphics are visual representations of textual content that typically represent a process, a cycle, a hierarchy, or relationships.
You can create SmartArt from existing text or build a graphic from scratch. Note: The individual elements of SmartArt graphics are known as shapes. This can be confusing as they share a name with the shapes you can add as a formattable text box. From this point on, the term shapes will refer to the shapes you can add as a text box, and the term SmartArt shapes will refer to the elements of a SmartArt graphic.
Figure An example of a SmartArt graphic. The Choose a SmartArt Graphic dialog box also displays a preview and a description of the layout you select. You can display the Text pane whenever a SmartArt graphic is selected by using the control.
SmartArt Categories There are eight categories of SmartArt graphics, each including a number of specific layouts, included with PowerPoint The particular layout you need to use is determined by the type of content you need to present. You can download additional SmartArt templates from Office. Lists are ideal for content such as bulleted lists. Information that needs to be shown in sequential order, such as a process or procedure.
A continuous process, such as an annual performance-review system or yearly sales cycles. Steps in a decision process or an organizational chart. How various elements of a system interconnect with each other. How various elements of a system relate to the system as a whole.
Content as a combination of text and graphics. As you reviewed the presentation, you noticed that one of the slides had a lot of text but no graphics. You want the communications release to be more energetic, so you decide to convert the text on that slide into SmartArt to liven up the presentation. Convert the text to a SmartArt graphic. Check in with students as they convert the text to SmartArt.
Encourage screen sharing for successes or challenges. Add text to the SmartArt graphic. However, you will likely find, from time to time, that you need to customize your SmartArt graphics to create the exact diagram you need. PowerPoint gives you a high level of control over the formatting and style options that you can apply to the SmartArt graphics in your presentation.
Understanding how to use these style and formatting options will give you the flexibility to create complex diagrams that look great and blend well with other elements in your presentation. Figure The SmartArt Tools contextual tab. The Design tab is divided into four functional groups. Selecting or modifying the layout of your SmartArt graphic. Applying effects to and modifying the color scheme of SmartArt graphics.
Discarding all formatting changes to SmartArt graphics, and converting SmartArt graphics to shapes or text. The Format Tab The Format tab contains commands you will use to modify the structure of your SmartArt graphics, as well as certain formatting and style commands. The Format tab is divided into five functional groups. Modifying fills, outlines, and effects for SmartArt shapes. Applying or modifying WordArt styles to text in SmartArt graphics.
Placing SmartArt graphics in front of or behind other on-screen objects. Scaling or resizing SmartArt graphics. The Selection and Visibility Pane Arranging objects on your slides can be a bit tricky, especially when you have many on-screen elements that overlap in multiple locations on your slides. The Selection and Visibility pane allows you to view the order in which objects appear on your slides and rearrange those objects quickly and easily.
The Selection and Visibility Pane Ask the students to discuss a time they may have struggled to arrange objects on screen. Would the Selection and Visibility pane have been helpful? Encourage remote students to respond via chat or the whiteboard if such tools are available. Figure Objects displayed on the Selection and Visibility pane. You decide to format the SmartArt graphic for greater consistency and visual appeal.
Ensure that the SmartArt graphic is selected and the Text pane is displayed. Demote the product descriptions in the SmartArt graphics's hierarchy so that they appear in separate SmartArt shapes. Note: Most text editing can be performed in either the Text pane or directly in the SmartArt graphic. Students do not necessarily have to follow this procedure exactly as it is outlined in the activity. Encourage students to be creative with formatting the SmartArt graphic.
Modify the layout of the SmartArt graphic. Encourage local and remote students to share interesting designs they may have created.
Modify the style of the SmartArt graphic. Save and close the presentation. You can now create an incredible array of graphics and illustrations for a wide range of purposes. What impact will the ability to use SmartArt graphics have on your presentation designs? A: Answers will vary, but students will likely gravitate away from excessive use of simple text, given the ease of creating SmartArt graphics. What organizational benefits are there to having this level of functionality available in PowerPoint?
A: Answers will vary, but one of the greatest benefits is that this frees up the time of graphic and visual designers, who no longer have to frequently create graphics for presentations. The person who is developing the presentation also benefits from not having to wait on, or work around the schedule of, graphic artists.
Check in with and encourage remote students to participate in the discussion. Proactively call on students you haven't heard from lately. Lesson 3: Adding SmartArt to a Presentation. You will: Add audio to a presentation Add video to a presentation Customize animations and transitions Lesson Introduction Multimedia content surrounds us almost constantly. Today, people are accustomed to receiving messages in multiple formats, on numerous devices, in nearly any location, all day long.
To an extent, this has increased the expectation among audiences for some type of sophisticated, multimedia experience during presentations. Many organizations are happy to accommodate this expectation.
This means you may often be called upon to add audio, video, and other media content to your presentations. Whether or not you feel media files are the best means of conveying a particular piece of information, you have been asked to include them in your presentation, or you simply wish to add a bit of excitement for the audience, understanding how to incorporate sound, video, and complex animations can help you create high-impact, dynamic presentations.
PowerPoint provides you with robust capabilities for adding, editing, and customizing audio, video, and animations. Although it should be used sparingly and tastefully, audio can enhance your content and set the mood or tone for your presentation. Sound effects are a good way of emphasizing key points. You may wish to add walk-in music to avoid an uncomfortable silence while audience members file into the venue and take their seats.
Or, someone who would like to speak at your event may be unavailable; adding a recorded message to the presentation allows that person to participate even though he or she isn't present. PowerPoint allows you to insert sound to your presentation from files on your computer and from the Clip Art gallery. You can also record audio directly to your slides. Understanding how to incorporate audio from various sources into your slides gives you a wide array of options for adding energy and impact to your presentations.
Audio File Formats PowerPoint supports a number of audio file formats for use in your presentations. These are mono audio files, but are uncompressed, which can result in large files. AU Audio File. MIDI File. MP3 Audio File. Windows Audio File. This is also the format typically used for music CDs. Windows Media Audio File. Bookmarks Bookmarks are graphical markers that you can insert into the timeline of an audio or video clip. You can use bookmarks to quickly locate an important part of an audio or video clip from which to begin playback.
You can also use them as guides for trimming audio and video clips to particular start and end points, or for triggering animations. Note: Using bookmarks to trigger animations will be covered in Topic C of this lesson. The Audio Tools Contextual Tab The Audio Tools contextual tab contains the commands you will use to work with audio files on your slides. The Audio Tools contextual tab is displayed when you insert or select an audio file.
It is divided into two tabs: the Format tab and the Playback tab. The Format tab contains all of the commands you will use to control how the audio file appears on the slide. These commands are identical to those used to format pictures. The Playback tab contains the commands you will use to edit and preview the actual audio file.
Bookmarks This is a good opportunity to ask the students if they can think of other uses for the bookmarks feature. Encourage remote students to respond via chat or the video link. The Playback Tab You can edit your audio files and set audio options on the Playback tab.
The Playback tab is divided into four groups. Adding bookmarks to your audio file for playing back files from a particular point on the timeline. Trimming sections of audio from the file and adding fades. Adjusting the volume of your audio file and configuring playback options. You can access the Trim Audio dialog box from the Editing group on the Playback tab.
Note: While you cannot add or remove bookmarks in the Trim Audio dialog box, they do appear in the dialog box's timeline. You can use bookmarks as graphical cues for setting start and end points. Figure The Trim Audio dialog box. Note: The functionality of the Trim Video dialog box is nearly identical to that of the Trim Audio dialog box. Displays and allows you to modify the current end point for the audio file graphically. Displays the current playback point for previewing the audio file in the Trim Audio dialog box.
Displays and allows you to modify the current start point for the audio file numerically. Displays and allows you to modify the current end point for the audio file numerically.
Moves the current playback point back 0. For video, it moves back one frame. Plays a preview of the audio clip from the current playback point. This button becomes the Pause button while the audio clip is playing. Moves the current playback point forward 0.
For video, it moves forward one frame. You decide to add some upbeat music to the final slide to pump up the audience at the end of the presentation. Ask students to turn down the volume on their computers for this activity. This is especially important if you have remote students. Playing back audio at a high volume level can cause feedback in your audio feed. Headphones or earbuds may also be helpful depending on your audio setup.
Insert an audio file. Edit the audio clip. Lower the volume of the audio clip by selecting Audio Options Volume, and then selecting Medium from the drop-down menu. Set the audio file to play automatically when the slide is displays by selecting the down-arrow in the Start field, and then selecting Automatically from the drop-down menu. Check the Hide During Show check box to hide the audio controls during the slide show. Preview the slide.
As a result, there is a growing demand for the use of video during presentations of all stripes. And, there is an ever-growing supply of content, for all sorts of applications, at your disposal. It is, indeed, likely that you will either want or be asked to include video content in a presentation at some point in time. The video functionality available in PowerPoint gives you the ability to include existing content in your presentations, and to edit it for your exact needs.
Becoming familiar with how to insert and modify video content in your presentations will allow you to leverage existing content, saving you the effort of recreating a slide-based version of the same content. PowerPoint also gives you the ability to embed web-based video in your presentations, opening the door for a massive array of options to make your presentations engaging, informative, and versatile.
Video File Formats PowerPoint supports a number of video file formats you can add to your presentations. Windows Media File. Windows Video File.
Movie File. Windows Media Video File. The Video Tools Contextual Tab The Video Tools contextual tab is displayed when you insert or select a video file in your presentation. The Video Tools contextual tab contains all of the commands you will use to work with video files on your slides. It is divided into five groups. Selecting the preview image for the video window, applying color corrections to the video file, and adjusting the brightness and contrast of the video file. Modifying the shape and style of the video border, and applying video effects to the video file.
Reordering video files and other on-slide objects in your presentations. Cropping and resizing the video window. Poster Frames Ask the students where they commonly encounter examples of poster frames. This can help provide real-world examples to demonstrate the concept. Common responses could include: the video section of a news web site, or preview images on sites such as YouTube. Poster Frames Poster frames are the preview images that are displayed for videos in a presentation. The poster frame appears in the video player before the video plays.
You can set a frame from the video clip as the poster frame, or you can insert an existing image file. You feel it would add further excitement to the presentation, and agree it should be included. You create a slide to display the video following the slide that introduces the new products.
Insert the video file. Set a frame as the poster frame for the video. Add a video style to the video. Select Preview Play to view the video clip. Save the file. The Playback Tab The Playback tab contains the commands you will use to edit video, and to set playback options for video during slide shows.
It is divided into four groups. Adding bookmarks to your video files for playing back files from a particular point on the timeline. Trimming sections of video from the file and adding fades. Also, you noticed there is a lot of blank space at the beginning and the end of the clip, so you decide to trim the ends of the video and add fades at the beginning and at the end.
Set the playback settings for the video. Trim the beginning and the end of the clip to eliminate the blank spaces. Add a 0. Save the presentation.
Sometimes you need more energy or emphasis at certain points in your presentation. Animations and transitions can add energy and excitement to a presentation. PowerPoint gives you the ability to create highly customized animations to create just the right effect. And you can use animation and transitions to automate the progression of your slide shows.
By customizing your animations and transitions, you can highlight key points, energize your audience, and tailor the delivery of your presentation to suit virtually any situation. The Animation Pane The Animation Pane The Animation pane allows you to reorder, set the timing of, configure, and remove animations on the slides in your presentation.
You cannot add animations to objects in the Animation pane. You can access the Animation pane from the Advanced Animation group on the Animations tab. Figure The Animation pane allows you to simultaneously manage all animations on a slide. View the order of the animations on a slide, and set animation options for each of the animations.
View the playback timeline of the animations on the selected slide. Seconds drop-down menu Zoom in or out of the Advanced Timeline view. Reorder buttons Animation Options Drop-down menu Change the order in which animations will occur on the slide during a slide show.
The Effect Options dialog box displays the name of the selected animation effect in the title bar. There are typically two or three tabs within the Effect Options dialog box, which include the Effect tab, the Timing tab, and the Text Animation tab. You can access the Effects Options dialog box from the drop-down arrow of the selected animation effect in the Animation pane. The Text Animation tab does not, however, appear when text boxes are selected.
Figure The Effect Options dialog box for the Pinwheel effect. Effect Options Dialog Box Tab Effect Timing Text Animation Contains Commands For: Adding enhancements to an effect, such as including sound effects, changing the object's appearance after the effect plays, and animating text by letter, word, or all at once.
Starting, delaying, timing, and repeating animation effects. Animating text by paragraph, including the text-containing shape in the animation, and animating text in reverse order. You decide to add animation to the images to begin building the presentation's energy even before the video plays.
Navigate to slide Apply an animation effect to a graphic. Modify the animation effect. Add a sound effect to the animation. Adjust the animation effect timing. Apply the effect to the remaining graphics on the slide. Note: If you click anywhere outside of the objects on your slide, you will deactivate sticky mode. Preview the animation effects by selecting Preview in the Preview group.
Alter the order of the animations. Preview the animation effects to verify that the order has changed, and then save the presentation. Microsoft Office PowerPoint Part 2 55 The Timing Group As with animations, you can manually trigger the transitions in your presentation, or set them to advance automatically.
The Timing group on the Transitions tab contains the commands you can use to control the timing of your slide transitions during a slide show. Because there is not a lot of text to read until after the video on slide 4, you decide to time the first four slides to advance automatically.
Navigate to slide Apply a transition to the slide. Adjust the transition timing. Repeat steps 2 and 3 for slides 2 and Navigate to slide 4, and then apply the Push transition with the same timing as the previous slides. However, leave slide 4 set to advance on mouse click. Preview the slide show through slide 4. Save the presentation, and then close the file. You can now develop highly sophisticated, versatile presentations that will keep the audience focused on your message.
How does including multimedia content in presentations benefit the audience? The presenter? A: Answers will vary, but will likely include making the presentation far more engaging to the audience, and allowing for the inclusion of relevant, existing content.
Presenter benefits include the ability to leverage nearly limitless content, and the ability to take a break during the presentation to regroup, organize thoughts, or set up for another segment of the presentation without losing the audience's focus.
What are some potential pitfalls to consider when timing animations and transitions? A: Answers will vary, but could include not being able to account for unexpected delays, interruptions, or questions during a live event if the presenter is not immediately able to drive the slide show.
Encourage remote students to participate in the discussion. Check in with students you haven't heard from in a while. Lesson 4: Working with Media and Animations. You will: Review a presentation Publish and reuse slides Share a presentation on the web Lesson Introduction Very little work gets done by just one person anymore.
Collaboration is a key component of nearly all work-related tasks, and teamwork is necessary to accomplish most goals. But involving greater numbers of people on particular projects or tasks requires greater amounts of communication and organization.
Too many people working on the same file or document can lead to outdated versions, missing content, missed feedback, and general disorganization.
And, all of that leads to poor quality, low morale, and high costs. You need a way to keep the traffic in check as multiple people contribute to the same project. PowerPoint contains robust functionality to help you manage the collaboration that will lead to top-notch presentations.
Taking control of the activity surrounding your presentations will help keep your team on track, ensure everyone's contributions are included, and help everyone involved avoid unnecessary or redundant work. By including everyone's expertise, you will ensure that your presentations have the most impact and that no detail was left out. But gathering all of that input and feedback leads to flooded inboxes, redundant work, and missed communication. You need a way to gather all contributions and all feedback and ensure that it all finds its way into the final presentation.
PowerPoint provides you with a variety of ways to track, manage, and incorporate contributions from multiple authors into your presentations. Becoming familiar with this functionality will save you countless hours of pouring over multiple versions of the same presentation, and give you the peace of mind that you haven't missed a single edit, comment, or change.
Sections Sections 2 slides Ask the students what other benefits there may be to dividing a presentation into sections. One possible answer is that it makes it easier to work on large presentations. Encourage remote students to respond in the chat feature or on the white board if it's available.
Sections are organized groups of slides within a presentation that can be added, named, and removed. You can also expand or collapse sections of slides to more easily work with and edit slides in a large presentation. Organizing slides into sections is a good way to split up presentations that will be worked on by several co-authors.
But you require their input on only a few of the slides. You decide to divide the presentation using sections, and to collapse the slides the department heads don't need to review to avoid any undue confusion.
Add a section to the presentation. Name the newly added section. Move a slide into the Slides for Review section. Comments Comments are messages that reviewers can insert into the slides in a presentation without disturbing the slide content. You can attach a comment to a letter, a word, or the entire slide. Comments are often used to provide feedback upon reviewing a presentation or to direct others who are collaborating on the same project. You don't have to delete such comments to prevent them from printing.
Comments do not appear on slides during a slide show, do not print, and their spelling cannot be checked.
You can access the commands for adding and managing comments in the Comments section of the Review tab. Markup Markup refers to any visible changes or edits made to the content, specifically the text, in a document. In PowerPoint , comments are the only form of markup you can add to a slide. She wants to check with some of the sources herself before approving the content in your presentation. You decide to add comments to the slides to respond to her questions.
Add a comment to the slide. Add a comment to specific text. Add a comment to a graphic. Review your comments. Edit the comment. Co-authoring Co-authoring refers to the process by which multiple authors can simultaneously change a single presentation that is stored on a server. The presentation file is stored on a server, which keeps a record of all edits made by the authors. Changes from the various authors can be merged to incorporate changes from all authors. Note: Previous versions of PowerPoint do not support co-authoring.
All authors must have PowerPoint in order to co-author a presentation. Note: Windows Live SkyDrive will be covered in more detail later in this lesson. The Revisions Pane The Revisions Pane You can also collaborate with other authors on presentations that are not stored on a shared server. The Revisions pane lets you compare two versions of a presentation, and then merge particular elements of the two.
You can decide to accept or reject any differences between the presentation you have open and the one you are comparing it with. To access the Revisions pane, select Review Compare Compare.
Figure The Revisions pane allows you to merge differences between presentations. Download the free eBook Excel Advanced. Download the free eBook Outlook Part I. In dealing with Excel, most especially with formulas, there are necessary portions that we need to include but not that so important to be shown. There are also portions that we do not want someone to mess with or change, for if it is changed, the entire worksheet or workbook will be negatively affected.
Messing with those portions will not make your file work out the way you planned and designed it to be. Follow Us. Thanks to people like you? Who share their knowledge, you can discover the extent of our being selected to easily learn without spending a fortune! Microsoft PowerPoint advanced. But also many other tutorials are accessible just as easily! You should come see our PowerPoint documents. You will find your happiness without trouble! The latest news and especially the best tutorials on your favorite topics, that is why Computer PDF is number 1 for courses and tutorials for download in pdf files - Microsoft PowerPoint advanced.
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